Tuesday, May 24, 2011

End of the School Year: File Archiving and Deleting

 One other major thing that you should do to prepare for the end of the school year is to begin to clean up any personal file storage space that the IT department assigns you.  (For EHOVE employees this would include your personal drive (P:) and any Share drive spaces that you may have (S:). You can begin by going through all of your old files and archive or delete the ones you don’t need. If you are unsure if you will need them or would like to archive them, create a separate folder on your drive named “Archive.” Copy the files and folders you don’t need any more to that folder. When you have completed your sorting and organizing, get a blank CD(s), DVD(s), Flash Drive, or Portable Hard Drive and copy the “Archive” folder and anything else you would like backed up to the disc. If you need help doing this, ask your IT department or another colleague and I'm sure they would be happy to help. Be sure that if you use a flash drive or external hard drive, that the device has adequate space. The advantage to either of these two options is that generally they can hold A LOT more files than CD(s) or DVD(s).

Again performing the steps above will not only free up space on the server (again your IT people will be extremely grateful) but it also helps you to become more organized because you'll know what files you have and where they are located.

Enjoy :)

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