Friday, December 16, 2011

Google Apps [LNL]

At our Fri., Dec. 16th Lunch and Learn, we disscussed Google Apps and we dove in a little further into Google Docs. If you would like to access our Google Apps site, go to

*Note: the following paragraph is specific to EHOVE staff and students only. To get started with your Google Apps account, you'll need to change your password. Google requires an 8 character password, so you'll need to set your password to one using 8 or more characters. To reset your password, log in to any computer on-campus, press CTRL+ALT+DELETE and click Change Password. Wait about 10 mintues for your password to sync over, and then you can log in.

To view some information about how to use Google Docs, check out the following video clip:

Other Google Doc Video Tutorials:

While Google Docs doesn't have all of the features Microsoft Office has, it does provide most of the most popular features. You can even add your existing Office documents to Google Docs by uploading them. You can upload a single file or an entire folder. If you convert files to Google Docs format when you upload them, the files will not count against your storage quota.

To organize your Google Docs, you can use Collections. Collections are a lot like folders, but one big difference is that you can put a file into more than one collection. You can even change the color of collections. Placing files in Collections is as simple as dragging and dropping them into the Collection.

Google is known for their search engine, so searching is still very easy and quick in Google Docs. In fact, it begins finding files as you type the name of the file in the search box. You can also use the drop down arrow on the right end of the box to filter documents.

Sharing documents is so easy. Just use the blue Share button in the upper right corner of the screen when you are in a document. You can enter the names or email addresses of those you want to share the document to and they will receive an email letting them know a document has been shared with them.

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